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Transport Planner

Date Posted: 10th May 2022
  • Job Ref: 476
  • Job Type: Permanent
  • Location: Grays

Job Description

Transport Planner – Grays

As a Transport Planner, your role is to provide a delivery plan which maximises the utilisation of the company fleet, whilst meeting customers’ expectations. Control the use of sub-contractors to ensure that they are used correctly, and all costs are controlled and justified.

 What is in it for you?

 Salary of £30,000 - £35,000 Per Annum

Monday to Friday 9:00am -17:00pm

Key Accountabilities

  • Managing customer enquiries by phone and email/orders and loading them onto the system.
  • Booking and tracking transport for the internal and subcontracted drivers, ensuring this is done efficiently and professionally.
  • Ensuring loads and transport are efficiently planned.
  • Optimise the use of all customers’ delivery windows to help increase vehicle utilisation.
  • Sourcing and communicating transport sub-contractors.
  • Responding to customer enquiries, providing quotations, and keeping them updated as to the progress of deliveries.
  • Assist in the closing out job files by obtaining POD and any other required information (Purchase orders, SPTR references etc), and scanning documents onto the system.
  • Reviewing routes and suppliers to ensure transport is planned cost-effectively and to maximise profitability.
  • Producing weekly KPIs as directed by your Line Manager.
  • Ensuring clear and accurate communication with all UK warehouse’s so they are aware of returns and outgoing loads and can plan to manufacture effectively.
  • Create a delivery plan which is achievable whilst working within all legislation requirements, including WTD, tachos.
  • Ensure planning works in conjunction with maintenance for different vehicle types
  • Ensuring paperwork is filed accurately and in a timely manner
  • Managing priorities to achieve desired results and deadlines
  • Liaison with Operations, Accounts and all UK depots
  • Leading by example with a self-motivated, "can do" approach to achieving requirements & targets
  • Maintenance of system data and its integrity
  • Any other tasks deemed reasonable by Line Manger

Ideal Candidate


  • Excellent attention to detail & high level of accuracy
  • Fast Learner with excellent time management skills
  • Ability to multi-task and prioritise own work loads
  • Methodical and thorough approach to work
  • Highly organised with the ability to remain focused under pressure
  • Ability to adhere to processes
  • Able to meet deadlines
  • Flexible - a "team player"
  • Excellent interpersonal skills with ability to communicate effectively at all levels
  • Experience within an Administration role.
  • Previously worked within a fast pace office environment
  • UK geographical and postcodes knowledge
  • Proven experience in UK Transport planning/routing
  • Diary Management
  • Managing administrative processes.
  • Excellent computer skills including Word, Excel, MS Outlook, PowerPoint.
  • Good typing and keyboard skills.
  • GCSE English and Maths – Grade  C or above (or equivalent)


  • Flexible approach to workload with the ability to meet deadlines
  • Works well in a team environment
  • Tanker transport experience
  • Knowledge of Drivers Hours Legislation
  • Knowledge of RTD Legislation
  • Will be working with Shoretrec / Ortec Route Scheduling System (same or similar experience desired)
  • Will be working with Sage L500 or X3 Order Entry experience (same or similar experience desired)



  • Onsite parking
  • 22 days+8 days bank holidays
  • Life assurance scheme
  • Private medical insurance
  • Pension scheme
  • Cycle to work scheme
  • Employee Assistance Programme (guidance & counselling service remotely)

If you have all the skills above and feel this is the role for you please do not hesitate to contact us at One to One Personnel on 01702 46 44 44 or forward your CV to or